Privacy Policy
The party responsible within the meaning of the EU’s General Data Protection Regulation and other national data protection laws of the EU member states as well as further data protection regulations is:
AXCENTIVE SARL
593 Chemin de Champouse • 13320 Bouc-Bel-Air • France
Phone: +33 4 42 69 40 90
e-mail: info@axcentive.com
represented by its management: Sarah KOEHLER
SIRET 478 424 013 RCS Aix
The responsible party has a company data protection officer. The address is:
AXCENTIVE SARL
Data Protection Officer
593 Chemin de Champouse • 13320 Bouc-Bel-Air • France
Phone: +33 4 42 69 40 90
e-mail: r.calabuig@axcentive.com
1. Extent of the processing of personal data
We only process the personal data of our users if this is necessary to provide a functional website as well as our contents and services. The processing of the personal data of our users normally takes place only after consent has been provided by the user. An exception applies in such cases in which the processing of the data is permitted by legal regulations.
2. The legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 Section 1 a of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 Section 1 b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.
Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 Section 1 c GDPR serves as the legal basis.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 Section 1 f GDPR serves as the legal basis for processing.
3. Data deletion and storage time
The user’s personal data will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislators in EU regulations, laws or other provisions to which the responsible party is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.
Every time you visit our website, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
- browser type and version,
- the operating system used,
- the website from which you visit us (referrer URL),
- the web page on which you are currently browsing,
- date and time of the respective access and
- your IP address
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.
The legal basis for the temporary storage of data and log files is Art. 6 Section 1 f GDPR.
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose the IP address of the user must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. In addition, the data helps us to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
Our legitimate interest in data processing is also in accordance with Art. 6 Section 1 f GDPR.
The personal data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this applies when the respective session has ended.
If the data is stored in log files, it is implemented after three months at the latest.
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.
Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. If a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a character string that enables a unique identification of the browser when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change.
The following data is stored and transmitted in the cookies:
- session ID
- runtime
The legal basis for the processing of personal data using cookies is Art. 6 Section 1 f GDPR.
The purpose of the use of cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this purpose it is necessary for the browser to be recognised even after a page change.
We need cookies for the following applications:
- identification of the user session in the server’s memory, for the fulfilment of orders in the web shop system, creation of bookmarks and operation of the user’s personal user account.
The user data collected by cookies is not used to create user profiles.
For these purposes, our legitimate interest also lies in the processing of personal data in accordance with Art. 6 Section 1 f GDPR.
Cookies are stored on the user’s computer and transmitted to our site. Therefore you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website in full.
Contact form is available on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask will be transmitted to us and stored. This data is:
- family name, first name
- company
- job title
- phone numner
- email address
although only the surname, first name, address, telephone number and email address are mandatory.
At the time the message is sent, the following data is also stored:
- the IP address of the user
- the date and time of the contact request
Alternatively, you can contact us via the email address provided. In this case, the user’s personal data transmitted by email will be stored.
In this context the data will not be passed on to third parties. The data is used exclusively for processing the conversation.
The legal basis for the processing of data is Art. 6 Section 1 a GDPR if the user has given his consent.
The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 Section 1 f GDPR. If the email contact aims at the conclusion of a contract, then the additional legal basis for the processing is Art. 6 Section 1 b GDPR.
The processing of the personal data from the input mask serves only for the processing of the establishment of contact. In the event of contact by email, this also constitutes a legitimate interest in the processing of the data.
The other personal data processed during the distribution process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.
The personal data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and the data sent by email, this is the case when the respective conversation with the user is completed. The conversation is completed when it can be inferred from the circumstances that the facts in question have been finally clarified.
The additional personal data collected during the distribution process will be deleted after a period of three months at the latest.
The user has the possibility to revoke his/her consent to the processing of personal data at any time. If the user contacts us by email, he/she can object to the storage of his/her personal data at any time. In such a case, the conversation cannot be continued. The user only has to inform us about the withdrawal of his/her declaration of consent. All personal data stored in the course of contacting us will be deleted in this case.
If you process personal data, you as the data subject have the following rights with regard to the responsible party. To assert your rights below, please contact us:
AXCENTIVE SARL
593 Chemin de Champouse • 13320 Bouc-Bel-Air • France
Phone +33 4 42 69 40 90
e-mail: info@axcentive.com